The Club Rules!
NAME AND OBJECTS
The Club shall be called “Leonberger Association” and it’s objects shall be to promote the Leonberger
Breed in a positive way to all members of the society, to highlight good breeding practices and
OFFICERS AND COMMITTEE
The Club shall consist of a Patron, President, Chairperson, Honorary Secretary, Honorary Membership
Secretary, Honorary Treasurer and a committee of up to 12 members with an unlimited number of
The management of the Club shall be in the hands of the committee of no more than 12 whose
number may include the Officers of the Club, Chairperson, Honorary Secretary, Honorary Membership
Secretary and Honorary Treasurer.
Officers of the Club shall retire on a five year rotation and the committee shall retire on a three year
rotation and all shall be eligible for re-election to Office or Committee without nomination. Any
person seeking election as an Officer of the Club must have served at least one term on the
Committee of the Club.
The Officers and Committee shall have full voting rights at Committee and General Meetings.
Meetings of the Committee shall be held as often as deemed necessary but at least 3 times a year.
A quorum for committee meetings shall be at least 2 Officers and Committee members to make at
The Committee shall have the power to co-opt members onto the Committee in the event of
positions becoming vacant between General Meetings; those co-opted shall only hold office until the
next General Meeting of the Club at which an election of Officers and Committee takes place. Coopted
Committee members shall have voting rights at Committee meetings.
ELECTION OF MEMBERS
Candidates for membership shall be proposed and seconded by fully paid up members of the Club and approved by the majority of the Committee at the next Committee meeting.
Definitions of membership:
Single Membership – one adult
Joint Membership – all adult members of one family or partnership, resident at the same address (Only named adults over the age of 16)
Junior Membership – a young person up to the age of 16 (No voting rights)
Family Membership – Up to two adults and as many children under the age of 16, resident at the same address.
An up to date list of Members and their addresses must be maintained and will be stored on a data base, if so requested may be made available for inspection by the Kennel Club and by Members of the Club. A declaration of the numbers of members of the Club must be made with the annual returns.
If a member objects to their address being held on a database, which is used solely for Leonberger Association mailings please inform the Honorary Secretary and your address will be removed and correspondence addressed manually.
The annual subscription shall be:
Single Membership - £10.00
Joint/Family Membership - £15.00
Junior Membership - Free
Subscriptions are due on the 1 January each year.
As payment of subscription each member acknowledges and agrees to abide by the rules of the Leonberger Association.
No member whose subscription is unpaid is entitled to any of the privileges of membership and if the member fails to pay shall not be allowed to vote or speak at any meeting, or participate in any Leonberger Association organised event unless his/her subscription has been duly paid.
Single Membership - shall be entitled to one vote after 12 month’s continuous membership.
Joint Membership – shall be entitled to one vote for each member after 12 month’s continuous membership.
Junior Membership – shall have no voting rights.
Family Membership – each named members will have a voting right living at the address.
Voting method – (secret ballot/show of hands) shall be decided by the majority at the meeting.
The Chairperson has the casting vote in addition to their vote.
Postal votes and proxy votes are allowed.
EXPULSION OF MEMBERS
Any Member who shall be disqualified under the Kennel Club rule A11.j. (5) and/or Kennel Club Rule A11.j.(9) shall ipso facto cease to be a Member of the Club.
If the conduct of any Member shall, in the opinion of the Committee of the Club, be injurious to the character or interest of the Club, the Committee of the Club may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.
Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the meeting, a resolution to expel is passed by a two thirds majority of the Members present and voting, his/her name shall be erased from the list of Members, and he/she shall thereupon cease for all purposes to be a Member of the Club except that he/she may, within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
If the Club expels any Member for discreditable conduct with dogs, dog shows, trials or competitions, the Club must report the matter in writing to the Kennel Club within seven days and supply any particulars required.
Banking Accounts (interest and current accounts) shall be held in the name of the Club at NatWest Bank, into which all revenues of the Club shall be paid from which withdrawals shall only be made on the signatures of the Chairperson, Treasurer or Secretary.
The accounts will be certified annually and presented to the Members at the Annual General Meeting.
Certification of accounts must be carried out by one qualified accountant or two unqualified individuals with accountancy experience. Those undertaking the certification must be independent from those who prepared the accounts. A copy of the annual statement of accounts to be made available on request to members 14 days prior to the AGM. Additionally, the annual statement of accounts will be available for inspection by members at the Annual General Meeting.
The Financial Year of the Club shall be from 1 January to 31 December.
ANNUAL GENERAL MEETING
The Annual General Meeting shall be held before the last day of October.
The purpose of the Annual General Meeting is to receive a report from the Chairperson, Secretary and Treasurer, review the balance sheet, to elect Officers and Committee and to duly discuss any resolution duly placed on the Agenda of which prior notice has to be given to the Secretary.
Nominations for any Officer or Committee must be proposed by one fully paid up Member, seconded by another and signed by the nominee.
No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with exception of routine matters, or those, which in the opinion of the Chairperson of the meeting are urgent, these matters cannot be voted upon.
At least 28 days’ notice shall be given in “Our Dogs” of the Annual General Meeting plus postal or email notification.
Nominations and items for the Agenda are to be submitted to the Secretary in writing as stated within the Annual General Meeting Notice.
The Agenda and balance sheet shall be circulated at the meeting.
SPECIAL GENERAL MEETING
A Special General Meeting shall be summoned by the Secretary if 20 members send a signed requisition stating the subject to be discussed requesting a Special General Meeting to do so. The Committee of the Club is also empowered to call a Special General Meeting.
No other business other than that detailed on the Agenda shall be discussed at a Special General Meeting.
At least 14 days’ notice shall be given to “Our Dogs” of the Special General Meeting and sent to the membership.
AMENDS TO RULES
The Rules of the Club may not be altered except at a General Meeting, the notice of which contains specific proposals to amend the Rules.
Any proposed alteration to the Rules may not be brought into effect until the Kennel Club has been advised and approved the alteration. New Rules or amendments introduced specifically to meet Kennel Club requirements shall be adopted immediately.
ANNUAL RETURNS TO THE KENNEL CLUB
The Officers acknowledge that during the month of January each year, the Maintenance of Title fee will be paid by direct debit to the Kennel Club for continuance of Registration and that by 31 July each year, other returns as stipulated in the Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities shall be forwarded to the Kennel Club.
The officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Club which may occur during the course of the year.
The property of the Club shall be vested in the Committee. In the event of the Club ceasing to exist, a final General Meeting shall be called to decide the disposal of the Club’s assets and the outcome of the meeting notified to the Kennel Club.
It is considered that any Cups and Trophies presented are given as outright gifts to the Club.
KENNEL CLUB FINAL AUTHORITY
The Kennel Club is the final authority for interpreting the Rules of the Clubs in all cases to canine or club matters.
FEDERATION OF SOCIETIES OR CLUBS
The Club SHALL NOT join any Federation of Societies or Clubs.
RESTRICTION ON HOLDING OFFICE
No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment with as Kennel Club Registered Society.
DISSOLUTION OF THE SOCIETY
The Society shall not be dissolved unless three quarters of the members present vote for such a dissolution at a General Meeting or at a Special General Meeting of which each member be given at least 14 days’ notice in “Our Dogs”.
If the Society is wound up or ceases to be a Registered Society under these regulations, a final statement of audited accounts with a record of the disposal of the property of the Society shall be
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forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the Society on the last return furnished to the Kennel Club will be held responsible by the Kennel Club for the proper winding up of the Society.
The Honorary Secretary shall keep a list of names of Judges of the breed, approved by the Club and this will be submitted to the Kennel Club as part of the Club’s annual Returns. Membership of the Club shall not be a prerequisite for inclusion in the lists. Judges list will be divided into five parts, A1, A2, A3, B and C and will indicate the date the list will expire. On expiry a new list will be compiled.
There will be a Judges Sub-Committee of no more than 10 experienced and interested Club members at least 75% of whom must be CC judges in the breed.
In accordance with KC requirements this Sub-Committee will:-
1. Decide criteria for the formation of the Judges List.
2. Receive and consider the Judges CV’s for inclusion on the lists.
3. Determine the compilation of the Judges Lists.
The progress of the Judges Sub-Committee will be monitored by the Main Committee and reviewed annually.
There will be a Health Co-Ordinator to be chosen from the Main Committee and 5 Health Committee Members to be chosen at the AGM.
CODE OF ETHICS
Members SHALL abide by the Code of Ethics of the Club.